A. Instructor Reimbursement
Policy. Instructor reimbursement will be determined by
a formula developed by the Education Committee and approved by the Executive
Board.
Process.
1) The reimbursement formula will be reviewed, validated and if
needed revised by the Education Committee annually.
2) The Chair of the Education Committee will submit the
course-specific reimbursement formula to the Executive Board for approval as
early as possible during the 1st quarter of each fiscal year.
B. Instructor Reimbursement Process
Policy. Instructor reimbursements will be initiated by
each instructor upon completion of each course, computed and validated by the
Chair of the Education Committee, or his/her designee and verified and paid by
the Section Treasurer. Reimbursement
will be processed within 30 days of the completion of each course.
Process.
1) Within 7 days of the completion of each course, the
instructor(s) will notify the Chair of the Education Committee via Email of the
number of course dates he/she presented and request reimbursement.
2) Within 7 days of receipt of the reimbursement request, the
Chair of the Education Committee will compute the amount of reimbursement due to
each instructor and forward the information to the Section Treasurer via Email
for payment. Computations will be based on the approved reimbursement formula
in place on the 1st day of the course.
3) The Section Treasurer will verify the reimbursement
computations and process the reimbursement.
Payment to the instructors will be completed with 2 weeks of receipt.
C. Course Invoicing Process
Policy. Only the Section Treasurer can issue
invoices on behalf of the Section.
Process
1) Upon notification by the employer (or student) than an
invoice is required, the Chair of the Education Committee will request the
student’s organization provide any unique invoice requirements they may have to
the Section Treasurer via Email.
2) Upon receipt of the invoicing requirements, the Section
Treasurer will prepare and submit an invoice to the student’s employer.
3) All Section invoices will be due upon receipt.